Position Overview
The Canadian Association of Medical Aesthetics (CAMA) is seeking a highly organized and detail-oriented individual to support daily operations, including student file management, data tracking, communications, and administrative coordination. This role requires managing accounts, bookkeeping records, processing payments and refunds, and assisting with financial reporting. The ideal candidate will be tech-savvy, skilled in digital organization, and able to thrive within a supportive team with professionalism and care.

Key Responsibilities

• Schedule classes and send/confirm internal updates
  
• Manage student registration, scheduling, and communications
  
• Handle payments, invoices, and student files
  
• Maintain bookkeeping and assist with financial reporting
  
• Manage data, class schedules, and documents professionally
  
• Support weekend operations, including coordinating schedules and handling last-minute changes
  
• Assist with administration, course coordination, and operations logistics
  
• Utilize online platforms and digital tools for data management and internal processes

Qualifications

• Experience in administrative or operations management
  
• Knowledge of bookkeeping software (QuickBooks or similar)
  
• Strong computer and online application skills (Microsoft Office, Google Workspace, CRM, etc.)
  
• Excellent communication, organization, and problem-solving skills
  
• Ability to multitask, respond to students calmly and professionally
  
• Experience in education, aesthetics, or healthcare administration is an asset

Why Join Us

• 32-hour work week (Tuesday–Saturday, 9 AM – 5 PM)
  
• Ongoing benefits after probation
  
• Great pay
  
• Work with a respected and growing leader in medical aesthetics education

Location: Mississauga, ON (on-site with potential hybrid after onboarding)
Type: Full-Time, Permanent
Reports to: Director, Finance/Operations

Position Overview
We’re seeking a detail-oriented Bookkeeper to support day-to-day accounting across three brands: CAMA, Therapeutic Aesthetics, and the Canadian Aesthetics Expo (CAE). You’ll handle AP/AR, bank reconciliations, invoicing, and month-end closes, while collaborating with different teams and departments on transactions (CAMA, TA, CAE).

Key Responsibilities

• Accounts Payable: Reconcile credit cards, bills, code expenses, process payments, issue/delete invoices, manage vendor statements and pay schedules
  
• Bank & GL Reconciliation: Weekly reconciliations for multiple entities and accounts; investigate variances promptly
  
• Sales, Taxes & Compliance:
  
  • Track transactions across multiple entities, deposits, payment plans & tax GLs
    
  • Calculate, file, and remit HST, ensuring compliance and documentation are up to date
    
  • Prepare financial reports for leadership team
    
• Payroll Support: Prepare timesheet summaries, coordinate with third-party vendors, and verify commission/bonus reports
  
• Month-End Close: Accruals, deferrals, prepaid schedules, and asset reports; produce P&L, Balance Sheet, and cash flow statements
  
• Expense Control: Track budgets and provide reporting for each department and brand
  
• Cash Flow Reports: Forecast future cash flow, flag risks, and recommend improvements
  

What You Bring

• Proficiency with accounting software (QuickBooks Online or Xero), Google Sheets, Excel, and integrated accounting tools
  
• Comfortable working across CAMA’s connected teams (beauty, medspa, events, clinics, delegates, leads)
  
• High attention to detail and accuracy
  
• Strong grasp of Canadian accounting standards and double-entry bookkeeping

Nice to Have

• Experience coordinating payments (Stripe/Merchant/PayPal) for multiple brands or ticketing platforms
  
• Experience working in a combined education and medical business or event program

Schedule & Compensation

• Hours: Monday–Friday, 9:30 AM – 5:30 PM (flex for month-end/weekend work)
  
• Compensation: Competitive salary + benefits (DOE)
  
• Perks: Professional development, Expo access, collaborative team

Location: Mississauga (on-site)
Schedule: Saturdays & Sundays only (only on class days)
Type: Part-time | Ideal for students (no experience required — we train)

Position Overview
We’re looking for a friendly individual to ensure smooth daily operations. You’ll welcome students and models, keep paperwork and logistics organized, and support instructors in ensuring the class day runs efficiently.

Key Responsibilities

• Greet students, models, and visitors; direct them to their classrooms.
  
• Help instructors distribute materials, print and organize attendance sheets, and set up class stations.
  
• Model check-in for CAMA’s hands-on classes, track registration accuracy, and direct people to the right rooms.
  
• Contact models or clients for appointment confirmations.
  
• Prepare student kits and files and keep the front desk area organized.
  
• Maintain student records, schedules, and updates.
  
• Handle class schedules, placements, instructor needs, and manage day-to-day distribution of forms.
  
• Check and organize student registration forms and payments (training provided).
  
• Provide administrative support for instructors, events, and student initiatives like Operations lead.

We’ll Train You On:

• CAMA’s scheduling system, student protocols, and workflows.
  
• Check-in procedures and model database management.

What You Bring

• Positive, reliable, and organized — you like checklists and being on time.
  
• Comfortable communicating with students, models, and instructors.
  
• Able to stand/walk most of the day during long back-to-back class days (2–3 hrs).
  
• Must be available most Saturdays & Sundays (calendar provided in advance).

Nice to Have (Optional)

• Customer service, events, clinic, or hospitality experience.
  
• Google Drive basics (uploading files/spreadsheets).

Pay & Perks

• Hourly: $18.00/hr + great hands-on experience in a medical aesthetics training environment.
  
• Clear schedule provided ahead of time.

Location: Mississauga (Hybrid)
Hours: 10–15 hrs/week (flexible; some evenings/weekends for events)
Ideal for: College/University students (Marketing/Communications preferred)
Reports to: Marketing Lead

Position Overview
We’re looking for a creative and motivated Social Media Coordinator. You’ll welcome students and models, keep paperwork and logistics organized, and support the marketing team in driving day-to-day content creation.

Key Responsibilities

• Create, schedule, and post content for Instagram, Facebook, LinkedIn, and TikTok.
  
• Develop monthly social media calendars and align them with campaigns.
  
• Monitor comments/DMs and reply or escalate to the right team member.
  
• Track basic data (reach, followers, and engagement) and share a simple weekly report.
  
• Assist with photography (class shoots, headshots, branding) and quick video edits.
  
• Support events such as Open Houses, workshops, and CAE shows (training provided).
  
• Make simple graphics (quotes, reels covers, ads, etc.) using Canva/CapCut or similar tools.

What You Bring

• Creative thinker with strong writing, photography, and video skills.
  
• Active social media user with awareness of trends.
  
• Excellent grammar, detail orientation, and consistency with content schedules.
  
• Able to work some weekend/evening hours when needed.

Nice to Have (Optional)

• Experience with Meta Business Suite, Hootsuite, Later, or similar schedulers.
  
• Basic photo/video editing tools (phones & free apps).
  
• Familiarity with Google Drive (Docs/Sheets/Slides).

KPIs (We’ll Train You)

• Post consistency (e.g., 3–4 posts + 6–11 stories per week across channels).
  
• Engagement rate & average shares per post.
  
• Follower growth by channel.
  
• Click-throughs to landing pages.

Perks

• Flexible student-friendly hours.
  
• Hands-on portfolio work and mentorship.
  
• Exposure to events and campaign launches.